AVOID THESE (COMMON, BUT DANGEROUS) TIME TRAPS AND BOOST YOUR PRODUCTIVITY
Mar 24, 2017
So, you finally have that moment where you can sit down and work on your business without distractions from the littles and what happens?
Your cell phone bings with the latest facebook message from your girlfriend, asking to meet for coffee this weekend.
You quickly write her back.
You do a couple more clicks and somehow end up watching a funny cat video. You laugh hysterically and then look up and say, "OK, now where was I?, Oh, That's right scheduling my social media posts for the next month".
You sign onto the scheduling website and input one post and then you suddenly remember that you need to buy a birthday gift for your Aunt next week and decide to take a "quick" look on Amazon for her gift.
By the time you get back to "working" you realize you only have 10 minutes left before you have to pick the kids up from school. Crap! Where did the time go?!
It's happened to the best of us and is so easy to do.
Here are 3 simple ways to stay focused and stop the distractions so you can be more productive:
1) Have a dump-it notebook
Have a notebook next to you at all times when you sit down to work that is used to store your random thoughts.
It will free your mind to keep working once it knows you have tucked that thought in a safe place to review later.
When you have that thought about Aunt Sally's birthday gift resist the urge to quickly open a new browser and start searching on Amazon "real quick" , to get ideas.
Write this thought down and revisit it at a later time.
Have a scheduled time that you review your Dump-It notebook, maybe once a day before bed so you can sort out what needs to be done the next day or put the thoughts/reminders in their appropriate areas.
2) Turn off those notifications
I know, I know......."but how will I know what is going on?! I need to know now!"
It's ok, the facebook and twitter alerts are not (usually) life or death urgent. You will not miss out on anything that you can't look at later.
Schedule specific times where you check your emails and social media accounts.
Try finding three different 15 minute intervals (or two 20 minute times) where you dedicate your time to email responses and social media updates. This way you are truly focused on those tasks at that time and can breeze through those emails quickly. You will have the guilt free pleasure to scroll through the social media posts, because you know that is your time for just that.
3) Set a timer
Also known as the Pomodoro technique. Giving yourself a 20-30 minute time limit for a particular task will give your mind that added push to stay on task because you know you only have a certain amount of time.
Sometimes using a timer with an audible "tick, tick" sound can help you stay on track too. (might be distracting for others though...find what you like best!)
I know when I use my "ticking" timer (only for tasks where I don't need my creative juices flowing) I can feel like I'm in a race to beat the clock and get as much as I can done within that time period. It gives your mind a sense of urgency and a little healthy competition ("I must beat the clock!")
So, next time you sit down to work (which I know as a mama ceo can be hard to find the time!) make the best use of this moment and be ultra productive using the tips above.
Here are some programs and apps that will help you stay on track with the 3 tips above.
1) Browser lockdown:
Keep Me Out "Stop your email or facebook addiction"
Tell the website to warn you if you visit Facebook (or any other website you designate) more than a certain amount of time and if you keep going you will be locked out!
2) Timing yourself:
And of course any phone or other timer you have available.
3) Music that increases focus:
Want my full directory of Productivity Apps and Programs that will increase your productivity?
Get more done with the Free Mama Boss Toolkit below.
Hey there. Welcome! As a productivity & Business Strategist I help entrepreneurs like you, find the time to grow your business without the overwhelm, so there is more time for what matters most . xoxo